Privacy Policy

Effective Date: February 11, 2026

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The Guildwood Village Community Association (“GVCA,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, become a member, register for events, or otherwise interact with us.

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GVCA is a volunteer-led, not-for-profit community organization serving Guildwood Village in Toronto, Ontario.

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1. Information We Collect

We may collect the following types of personal information:
 

Information You Provide Directly

• Name

• Email address

• Mailing address

• Phone number

• Membership details

• Event registration information

• Payment information (processed securely through third-party providers)

• Messages or inquiries submitted through our website
   

Automatically Collected Information

When you visit our website, we may collect limited technical information such as:

• IP address

• Browser type

• Pages visited

• Date and time of visit
   

This information is used for analytics and to improve website performance.
 

2. How We Use Your Information

We use personal information for the following purposes:

• To process memberships and renewals

• To communicate about community events, news, and updates

• To respond to inquiries

• To manage volunteer activities

• To process donations or event payments

• To improve our website and communications

• To comply with legal obligations
   

We only collect information that is necessary for these purposes.
 

3. Email Communications

If you subscribe to our newsletter or become a member, you may receive email updates about:

• Community events

• GVCA initiatives

• Planning and housing updates

• Volunteer opportunities

• News relevant to Guildwood Village
   

You may unsubscribe at any time by clicking the unsubscribe link in our emails.
 

4. Payment Information

Membership fees, event tickets, and donations may be processed through secure third-party payment providers (e.g., [Stripe, PayPal, or other provider]). GVCA does not store full credit card information on our servers.
 

We encourage you to review the privacy policies of those third-party providers.
 

5. Cookies and Analytics

Our website may use cookies or similar technologies to:

• Improve user experience

• Analyze website traffic

• Understand how visitors use our site
   

You can adjust your browser settings to refuse cookies, though some features of the site may not function properly.
 

6. Sharing of Information

GVCA does not sell, rent, or trade personal information. We may share information only:

• With trusted service providers who assist in operating our website or processing payments

• If required by law

• To protect the rights and safety of GVCA or others
   

Any third-party service providers are expected to maintain appropriate privacy safeguards.
 

7. Data Retention

We retain personal information only as long as necessary for:

• Membership management

• Legal or financial record-keeping

• Organizational reporting
   

When information is no longer required, it is securely deleted or anonymized.
 

8. Security

We take reasonable administrative and technical measures to protect personal information from unauthorized access, disclosure, or misuse.
 

However, no internet transmission is completely secure. Users share information at their own risk.
 

9. Children’s Privacy

GVCA events are family-friendly. However, our website is not intended to collect personal information from children under 13 without parental consent.
 

If we become aware that personal information from a child has been collected without consent, we will take steps to delete it.
 

10. Access and Correction

You may request access to your personal information or request corrections by contacting us at:

Email: secretary@guildwood.ca
Mailing Address: 105 Guildwood Parkway, Box 11001, Scarborough, ON M1E 5G5

We will respond within a reasonable timeframe.
 

11. Links to Other Websites

Our website may contain links to external websites. GVCA is not responsible for the privacy practices of those sites. We encourage users to review the privacy policies of any external sites they visit.
 

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
 

13. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Guildwood Village Community Association
Email: secretary@guildwood.ca
Website: guildwood.ca